FOUNDATION

 

Operational Policies & Procedures

 

Author: MC/AF

 

 

Effective Date: 9/13/02

 

 

Subject: DONOR RECOGNITION POLICY

 

POLICY:        Realizing that the donor, whether individual or corporate, is the crucial element in any giving program, The Foundation for Flagstaff Medical Center acknowledges that importance through the following Donor Recognition Policy:

 

PROCEDURE

I.          For every gift, regardless of size, a written thank you, hand signed will be sent within three  

            business days after receipt.

 

1.                  For gifts of over $1,000, there will be a second letter within one month from the President/COO.

 

2.                  For memorials or tributes, a signed card will be sent to whomever the donor requests within three business days after receipt.  The Donor will be notified that the memorial or tribute has been received and that the honoree has been notified of same (no amount on honoree=s note).

 

II          Permanent, public recognition for every donor with cumulative gifts of $10,000, and give permission for the public recognition.

 

1.      There will be a permanent Donor list in the lobby of Flagstaff Medical Center.  Names will appear only with the permission of the donor.

2.      If an individual wishes to open a named philanthropic fund with the Foundation, an initial investment of $100,000 is required.  The named fund will be recognized on the engraved Donor list.

3.      All donors who contribute $1,000 or more will receive a phone call immediately to let the donor know the gift has arrived.

4.      There may be an annual reception to recognize all donors who have given at least $1,000 that fiscal year.

5.      There will be an engraved list of those who have signed a letter of intent to remember Flagstaff Medical Center in their estate planning.

6.      Recognition of contributions to specific campaigns will be determined in the campaign plan. In general, permanent recognition will be placed at the site of any new construction or capital project.

7.      Design of any public recognition should be reviewed and approved by the Interior Design Committee. The Board of Directors has final approval of any significant public recognition.

 

DURATION: This policy will be re-evaluated by the Philanthropic Development Committee every three years beginning in 2005.

 

 

APPROVED BY:

Paul Olson, PDC Chair

 

 

 

DATE REVIEWED:

 

DATE REVISED: